MyCouncil®  |  Cart (0)  |  Join  |  Sign In

Set up Online Virtual meetings

Can my unit/patrol/den conduct virtual meetings?  YES!!

With an uncertain timeline for when regular meetings will resume, the question has come up about units being able to conduct virtual meetings.  Can a unit conduct a virtual meeting?  Yes.  Before you get started though it is important that both leaders and Scouts are familiar with the BSA’s Social Media GuidelinesExternal Link and Scouting’s Youth Protection Guidelines and Barriers to AbuseExternal Link.  It is important that all of these safeguards are followed the same as they would be in an in-person setting.  Check out this great articleExternal Link from Bryan on Scouting on how Scouting’s Barriers to Abuse work online.

A great first program to run might be the BSA’s Cyber Chip ProgramExternal Link.  There are four, age-appropriate program levels and Scouts can earn a patch for completing.

Meeting Expectations

Your time is valuable! Meetings should be productive and engaging. Here is a list of suggested expectations to put in place when conducting a Pack meeting/Den meeting/Merit Badge Class...etc

So if you want to have an online meeting where do you get started?  We’ve put together this guide on what you can do.

Selecting a Meeting Platform

If you are going to meet virtually, you need to select the right platform to use.  There are many platforms that allow you to conduct virtual meetings.  There are also many that allow you to meet at no cost.  Make sure you check out the details of each platform and find the best system that works for you. 

 

Please click on the PDF to view some suggested platforms that some of our Units have been using. 

Digital Safety and Online Scouting Activities 


(click on image for full article by BSA)

Key points to remember:

  1. Ensure you always have two-deep leadership. NO one-on-one contact between adult leader and youth applies to all interactions - whether in person, online, through a web conference, over the phone, via text, or in any other form.
  2. Use a platform that takes extra security steps such as Zoom. You have a waiting room and the host can accept the person into the meeting.
  3. Do not record online activities/meetings 
  4. Cyber chip is a MUST for all Scouts. Make sure your Scout has completed prior to meeting.
Check out these fun virtual backgrounds to display.


Copyright © 2004-2020 Jayhawk Area Council. All rights reserved
Web Site Powered By ScoutTools®